Covid Risk Assessment

Risk Assessment Name: Working Safely during Coronavirus (COVID-19) Team Members have a responsibility to protect colleagues and others from risk to their health and safety and do everything reasonably practicable to minimise them, recognising that the risk of COVID-19 cannot be completely eliminate. Guidance issued by the devolved governments of the UK will be taken into consideration. This risk assessment does not supersede any legal obligations relating to health and safety, employment or equalities.
Factors affecting riskIdentify who could be harmedRisk ratingConsiderationsControl measuresAdditional commentsSources of further information
Sharing business informationAll Team MembersLow· Communicating the measures Yum Street is taking to minimise & reduce risk· Government checklist statement to be displayed within the office where they are clearly visible.· Team members should raise any concerns they may have with their manager in the first instance

· Yum Streets Covid-19 Policy

· Offices and Contact Centres Government publication

Who should go to work

· Extremely vulnerable team members

· Vulnerable team members

· New and expectant mothers

· Team Members who are also carers

Medium· Certain members of the workforce will be more at risk than others due to underlying health conditions · Certain members of the workforce will be more at risk of transmitting the disease to extremely vulnerable and vulnerable people

· Team members who are identified as shielding or self-isolating should continue to do so

· Home Working should be offered to team members who can work from home

· Managers to keep in regular contact with home workers

· Only role critical team members should be in the workplace

· Minimum number of 2 team members to avoid lone working where possible

· Roles and duties to be changed temporarily to allow team members to work from home if possible

· HR to advise new and expectant mothers who cannot work from home

· Team members to have relevant systems available to them at home

· Maximum number of team members in the office to be calculated to achieve 2m social distancing

· HR Department

· Mental Health First Aiders

· Government publications for full health conditions

· IT Help Desk

· Home Working Risk Assessment

· Lone Working Risk Assessment

Minimising and managing the risk of transmission·All Team MembersMedium

· Social distancing of 2m apart

· Entering and leaving the workplace

· Workstations

· Moving around the workplace

· Meetings

· Common areas

· Accidents and emergencies

· Workplace signage to help/remind  team members, customers and contractors to maintain 2m distancing

· Hand sanitiser to be provided around the workplace

· Team members to work back-to-back, or side-to-side where 2m distancing cannot be achieved

· Workstations, keyboards etc. cleaned regularly throughout the day

· Meetings to be avoided. Where needed, video conferencing to be used

· Hand washing and cleaning of common equipment such as photocopiers

· A fire emergency takes precedence over 2m distancing

· Start and end times staggered

· Where more than entrance, different doors used for entering and leaving the workplace where possible

· Not use hot desks. Not all desks will be in use

· Face-to-face workstations not to be used

· Avoid sharing stationery such as pens

· Work collaboratively with other tenants where applicable

· Team members to wash hands immediately after any first aid treatment

 
Managing customers, visitors and contractorsAll team members General Public ContractorsMedium

· Social distancing

· Shared working spaces

· Work collaboratively with other tenants where applicable

· Hygiene measures

· Visiting other properties

· No Handshakes

· Drop-off areas for managing the allocation of keys

· Visitors to be managed and avoided

Signage to communicate hygiene measures

· Face coverings and gloves to be used when visiting other properties

· Wash hands before and after the visit

· Avoid touching face · Ask if anyone is self-isolating or shielding prior to visit

· Use virtual viewings whenever possible

Where possible conversations to talk place out side (garden, front drive) where possible

· Electronic signatures used whenever possible · Customer not present card transactions whenever possible

· Visits to the vulnerable to be taken only in emergency  situations where their health would be more effected if the visit didn’t take place

 
Cleaning and hygieneAll Team Members General Public ContractorsLow(Government advice) – PPE is not required for normal duties

· back to back or side to side when passing where 2m distancing cannot be achieved

· Any face covering should cover your mouth and nose

· Face coverings should be washed daily or thrown away · Wash your hands and face before and after putting on/taking off face coverings

· Personal hygiene measures and social distancing always take priority over face coverings

· Avoid touching your face

· Change the face covering if it becomes damp or you have touched it

· Use protective gloves and a facemask when administering any first aid treatment

· Government guidance personal protective equipment
Workforce ManagementAll Team Members General Public ContractorsMedium

· Work-related travel

· Communication

· Awareness of Mental health

· Clear signage

· Work related travel should be avoided wherever possible

· Regular communication to team members

· Encourage feedback from team members

· Use alternative methods such video calling

· Ensure all new workers to work have been trained in social distancing measures, hygiene measures etc

· Government publication – guidance on the mental health and wellbeing aspects of coronavirus covid-19
       

Risk assessment carried out by – Himat Bhakar 18/05/20

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